Tips on handling Avirato PMS
Billing
Index
1. Modify the holder of the invoice.
You can change the holder of the invoice without having to change the holder of the reservation. To do this in the tab Invoicing and charges you must click on the magnifier next to the name of the booking holder. In the pop-up box you must replace the invoice holder’s data. Remember that you can invoice both companies and individuals.
2. Remove invoice number.
You can remove an invoice number issued by Avirato. To do this, in the billing and charges tab, you must click on the yellow folder with a green arrow where you will indicate the given invoice number. When you click on it, a window will open where you will be given the option to remove the invoice number.
Important! This action can lead to number jumps in your billing.
3. Assign manual invoice number.
You can assign the invoice number manually by following the Avirato series. To do this, in the billing and charges tab, right-click on one of the two options Generate/Print invoice or Generate/Send by email. A pop-up window will open, indicating whether you want to follow the automatic numbering marked by Avirato or assign a manual numbering for that invoice.
Important! This action can lead to number jumps in your invoicing.
4. Modify an issued invoice number.
To do this, in the billing and charges tab, you must click on the yellow folder with a green arrow where you will indicate the given invoice number. When you click on it, a window will open where you will be given the option to remove the invoice number.
Important! This action can lead to number jumps in your billing.
5. Adjust Incorrect outgoing payments.
You can modify the incorrect payment made from the tab Billing and charges > “Payment summary”. To do this, simply click on the Cancel button in the incorrect method to cancel the payment.
6. Transfer charges to another invoice.
You can transfer charges from one invoice to another, either on the same day or on different days. To do this, in the tab Billing and charges on the button in the yellow folder next to the charge, a window will appear to make the transfer. You must select the option advanced transfer, choose the date, the room and the bill where you want to make the transfer to. You can transfer one charge or all charges.
7. Export invoices in PDF format.
You can export all invoices made from Avirato in PDF format in a very easy way. To do this, go to Reports > Invoicing > Search. There you will see a list of invoices. You can choose the range of invoice dates you want.
8. Adding a secondary serial of invoices in Avirato
You can add a secondary serial invoice in your establishment thanks to the Secondary Serial Invoice in Avirato. To do this, go to Menu > Settings > Invoicing > Invoicing data >Secondary Serial Invoice and enable it to have both options at the time of invoicing.
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